Stop Losing Leads Overnight | AI Lead Follow-Up Automation | Syrgas Melbourne
Melbourne · Victoria · AI-Enabled Lead Automation

Your leads go cold
while you sleep.
We fix that.

Most Victorian SMEs respond to leads in 47 hours. We redesign your lead process and automate follow-up so every enquiry gets a response in under 5 minutes, around the clock, without adding headcount.

Book Free 30-Min Health Check See how it works ↓
Average SME lead response time
47HRS
Industry average for Victorian SMEs
After Syrgas implementation
<5MIN
AI-driven, 24/7, no extra staff
Revenue impact of slow follow-up
30TO 50%
Of leads lost to competitors who responded faster
21x
More likely to qualify a lead when you respond within 5 minutes versus 30
63%
Of businesses are too slow to respond to inbound leads
80%
Drop in engagement if you wait more than 5 minutes to follow up
$10k+
Missed revenue per quarter for most SMEs with broken follow-up
The Problem

Sound familiar?

These are the patterns we see in almost every Victorian SME we speak with. If two or more apply, your lead process is costing you real money.

01
Leads come in after hours and nobody responds until Monday
Your competitors who have automated responses are booking those appointments while you sleep.
02
Your team chases leads manually and inconsistently
Some leads get three follow-ups, some get one, some get none. It depends on who is having a good week.
03
You have a CRM that nobody uses properly
Data is incomplete, deals go stale, and there is no clear picture of what is actually in the pipeline.
04
You have tried tools before and they did not stick
Because the process was never redesigned first. Tools on top of broken processes just create expensive broken processes.
Friday 6pm: before Syrgas
A qualified lead submits an enquiry from your website. It lands in an inbox. Nobody sees it until Monday morning. By then they have already signed with your competitor who called them back within the hour.
Friday 6pm: after Syrgas
The same lead submits the same enquiry. Within 4 minutes they receive a personalised, intelligent response. They are qualified, booked in, and your team wakes up Monday to a confirmed appointment ready to close.
Our Process

We do not sell tools.
We redesign workflows.

We do not guess. We start with a structured diagnostic conversation, identify whether a gap exists and what it is costing you, then redesign and automate with evidence. Every engagement ends with built-in measurement.

01
Diagnose
A free 30-minute Health Check to identify whether a gap exists and what it is costing you.
02
Map
We document your current lead journey in full: every touchpoint, handoff, and delay.
03
Redesign
We rebuild your customer journey to convert, before any technology is introduced.
04
Automate
We deploy AI-powered lead follow-up and CRM workflows that run 24/7 without manual effort.
05
Measure
We install dashboards and KPIs that prove the change: response time, conversion rate, revenue impact.
What You Get

Outcomes you can
put on a dashboard

Everything is tied to a measurable KPI. If we cannot measure it, we do not promise it.

[01]
Sub-5-minute lead response
Every inbound lead from web form, phone, or email gets an intelligent, personalised response automatically. Day or night.
[02]
Qualified pipeline, not guesswork
Leads are scored, categorised, and routed before your team ever touches them. Time spent on opportunities, not admin.
[03]
Consistent multi-touch follow-up
A structured sequence of follow-up touches runs automatically for every lead. No more relying on someone remembering to chase.
[04]
CRM that actually gets used
We configure HubSpot into how your team actually works so adoption happens naturally, not by force.
[05]
Live performance dashboard
Response time, conversion rate, and revenue attribution visible in real time. Know what is working the moment it changes.
[06]
Team adoption: genuinely
We run the change management process that gets your team using the new workflow and keeps them using it six months later.
Start Here

Free Lead Flow
Health Check

A free 30-minute structured diagnostic conversation. Not a pitch. By the end you will know whether a gap exists in your lead process, roughly what it is costing you per quarter, and whether it is worth investigating further. What you do with that is entirely up to you.

  • We ask structured questions about your current lead journey
  • You get a clear picture of where leads are going cold
  • We calculate the rough revenue cost of your current gaps
  • We identify whether the problem is real and worth solving
  • If there is a fit, we propose a clear, low-risk next step
Zero risk. The Health Check is completely free. It is a diagnostic conversation, not a sales call. You leave with a clear picture of your lead process whether you work with us or not.
Book your session

Lead Flow Health Check

30 minutes · Free · Melbourne and Victoria
Book directly via Calendly. No forms, no waiting.
Book a Health Check →
No pitch deck. No obligation. Just a conversation about your process.
or
Common Questions

Things people ask us
before they book

We have tried automation tools before and they did not work. Why would this be different?
Because tools fail when the underlying process is broken. We redesign the process first, then apply automation to something that already works. The technology is the last step, not the first.
We are not a tech company. Will our team be able to use this?
Yes, deliberately. We only implement tools your team will actually use. We run the change management process alongside the technical implementation and do not consider the project done until adoption is confirmed.
How much disruption will this cause to our current operations?
Minimal, by design. We start with one workflow: the highest-value gap. Your team does not change everything at once. We prove it works, then expand. Most clients describe the transition as smoother than expected.
What does a typical engagement cost?
We start with a Discovery Audit which maps the full picture and produces a prioritised plan. A Pilot Implementation typically runs for one workflow over 30 days with a performance guarantee built in. Fees are confirmed in the Health Check based on your specific scope.
Ready?

The leads are already
coming in. Let's stop
letting them go cold.

Book a free 30-minute Lead Flow Health Check. We will show you exactly where your leads are going cold and what fixing it is worth. No pitch, no obligation.

Book a Health Check →